The search box can be found at the top of all pages This will search all the fields in all the records of all the services. This is a very powerful but not very selective way to search.
To start a search, type in the relevant word or phrase you want to search for and click Search. This will return records and display them in order with the most relevant being first. The search on this field is not case sensitive, also please note we have not activated any ‘wildcards’ on this search so using them will result in no results.
You can search for more than one word. If you enter more than one word, the website will presume you want to search for both words, and will only give you records that have them both mentioned. If you want to search for either of the words you are using and not both you will need to type ‘OR’ in between the words. EG: Word1 OR Word2.
If you want to search for one word, but don’t want any records to have a specific second word, you can use + , - . To use them you just need to type them next to the words like this: +Word1 -Word2 . This will make sure the records have Word1 but don’t have Word2
You can search for an exact phrase by using double quotes. Create your search like this: “Word1 Word2″ EG: “Shrewsbury Market Square”.
If you see the words No Records found, this means that there are no records matching your search term. This does not mean that records on your chosen search subject are unavailable, just that should think about using a different search word or phrase. This is where the Advanced Search facility can be very useful.
The Advanced Search fields allow you to be more precise in your search by looking for terms in particular fields. You can enter search terms into more than one field to make the search even more specific.
The fields are:
`Partner’ allows you to define whose records you wish to search by checking the tick boxes on the page – if you leave them all unticked it all presume you want to search all partner’s collections. So you can search all, or pick just one, or any combination as suits your needs.
Generally the Partners hold the following types of material:
Archive Service – Papers, Manuscripts, Photographs and Maps.
Local History Service – Partners such as History Societies who have loaded their data.
Museum Service – Physical artefacts, works of art, technological items, handicrafts, etc.
Historic Environment Record – Details of archaeological sites, buildings and also finds from digs.
`Title, Descriptions’ will search for your term across the title, object name and description fields.
`Person, Organisation’ refers to the people or organisations associated with individual items. This may be the name of an artist whose work is held by one of the museums, a company who made one of the museum objects or be the person or company associated with a photograph or some other item from the archives.
`Place’ allows you to search for items across the collections relating to a particular city, area, town or street name.
‘Times, Periods’ relates to specific time periods in our history and range from geological periods such as Silurian to more familiar historical periods including Victorian (1837-1901). Where possible, items in the collections have been linked with their relevant time period and this may help when refining your search.
‘Subjects, Keyword’ identifies subjects and terms associated with the museum object or archival document. These are broad themes that link together different types of materials.
‘Identifier, Ref No’ refers to the unique identification number assigned to archive documents and museum objects. If you ever want to see, or enquire about, the original item mentioned in the catalogue, this is the number you will need.
Your search results will be displayed in a list of 10 per page with thumbnail images shown where available. If your search returns more than 10 results they will be shown over multiple pages. Use the Next, End, Previous and Start and page numbers to display the different pages.
On the left hand side of the results page is the ‘Narrow your search’ section. This is a list of additional terms that group together the results and show how many items from the overall results fall within each group. By clicking on the term it will filter the results, only showing those associated with that term.
You can normally only apply 1 filter per group, but you can filter on multiple groups, if you want to remove a filter and try another one, all you need to do is click on the X icon.
The groups are as follows:
`Subjects’ identifies themes and terms associated with individual records and there can be more than one for each record. These subjects are designed to highlight important links which can help the user find relevant records in their search. The subject matter of photographs, documents and paintings will be identified along with wider relevant subject areas. These may include associated industries, leisure activities and events in history.
`Times’ relate to specific time periods in our history and range from geological periods such as Silurian to more familiar historical periods including Victorian (1837-1901). Where possible, items in the collections have been linked with the time period they are associated with. For example, an object made in 1850 will be linked to the time, Victorian (1837-1901).
`People’ categorises records by people and organisations related to the item. These may be company names, artists, trade unions and people referred to in archival documents and photographs.
`Places’ identifies place names associated with the item and often refer to where the item was made, the place depicted in a photograph or painting and the place archival documents relate to.
`Format’ represents the technique used to make the object or the form it takes. For example, artworks may be printed, painted or drawn. Archival documents may be handwritten, be in the form of a photograph, film or on microfilm. The museum collections hold various decorative items which have been carved, enamelled or japanned.
`Partner’ narrows the search down by partner identifying which service has catalogued the item(s).
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