What information can you find?
A search will display a results page listing the records in order of relevance. The results page will display the basic catalogue record information. The basic information may include the name of the item, relevant dates, brief description and the archive or museum service it his held by.
You can read the full catalogue record by clicking on the record title. This will display further details on the individual item including the unique Ref No for archive material and Object Number for museum objects, a detailed description, dimensions, production details and related terms where appropriate and available. This page will also display images where they exist.
The search box can be found on the home page and the search results page. This will search the records of the services. To start a search, type in the relevant word or phrase you want to search for and click Search. This will return records and display them in order of relevance with the most relevant being first.
If you see the words No Records found, this means that there are no records matching your search term. This does not necessarily mean that records on your chosen search subject are unavailable, but you might have to think about using a different search word or phrase. This is where the Advanced Search facility can be very useful.
The Advanced Search fields allow you to refine your search by focusing your search terms on particular fields. This will enable you to use a more specific search criteria which can be especially helpful when you are researching a particular subject. You can enter search terms into more than one field to refine the search even further.
`Partner’ allows you to define whose records you wish to search by choosing from drop down menu. You can specify to search for records across all the museum and archive partners or just one service in particular.
`Title, Descriptions’ will search for your term across the title, object name and description fields.
`Person, Organisation’ refers to the people or organisations associated with individual items. This may be the name of an artist whose work is held by one of the museums, a company who made one of the museum objects or photographs relating to a local company from the archive collections.
`Place, Postcode’ allows you to search for items across the collections relating to a particular city, area, town or street name.
‘Times, Periods’ relates to specific time periods in our history and range from geological periods such as Silurian to more familiar historical periods including Victorian (1837-1901). Where possible, items in the collections have been linked with their relevant time period and this may help when refining your search.
‘Subjects, Keyword’ identifies subjects and terms associated with the museum object or archival document.
‘Identifier, Ref No’ refers to the unique identification number assigned to archive documents and museum objects.
Displaying your results
Your search results will be displayed in a list with thumbnail images where available. You can decide how many records you wish to view on a page by choosing from 15, 25 or 50 records under the Items per page option. If your search returns more than one page of results use the Next, End, Previous and Start and page numbers to display the different pages.
Narrow your search
You may wish to narrow your search results further with a number of options available under the ‘Narrow your search’ section. This facility identifies records which are associated with particular terms, places and subjects and allows you to view these related records.
`Subjects’ identifies themes and terms associated with individual records and there can be more than one for each record. These subjects are designed to highlight important links which can help the user find relevant records in their search. The subject matter of photographs, documents and paintings will be identified along with wider relevant subject areas. These may include associated industries, leisure activities and events in history.
`Times’ relate to specific time periods in our history and range from geological periods such as Silurian to more familiar historical periods including Victorian (1837-1901). Where possible, items in the collections have been linked with the time period they are associated with. For example, an object made in 1850 will be linked to the time, Victorian (1837-1901).
`People’ categorises records by people and organisations related to the item. These may be company names, artists, trade unions and people referred to in archival documents and photographs.
`Places’ identifies place names associated with the item and often refer to where the item was made, the place depicted in a photograph or painting and the place archival documents relate to.
`Format’ represents the technique used to make the object or the form it takes. For example, artworks may be printed, painted or drawn. Archival documents may be handwritten, be in the form of a photograph, film or on microfilm. The museum collections hold various decorative items which have been carved, enamelled or japanned.
`Partner’ narrows the search down by partner identifying which archive or museum service holds the item(s) in their collection.
A small green box with a `+’ symbol can be seen next to the heading, when this is clicked the various subjects appear underneath in red. The number in the brackets shows the number of records in the search which share this related link. These words are listed in order of the number of related records with the largest at the top. These red words when clicked will display all the records with the shared link. This is a very useful tool in guiding you through the large collections to your specific interest.
There can be numerous related links displayed on the page. If the lists get too long you can close them by clicking the green `-‘ button next to the heading.
Once your search results have been returned you can filter them down and refine your search further. This may be especially helpful when large numbers of records are found following a search. There are two filter options available; Museums Only and Archives Only. Click in the box next to the option required and a small tick will appear. The search results will automatically be filtered and redisplayed. If you wish to display either the museum records or archive records which have an image, tick theImage Only together with either the Museums Only or Archives Only options. The Images Only function is particularly useful if you just want to look for photographs.